SAP Business One Price

Understanding SAP Business One Prices: Key Features and Considerations


SAP Business One is a comprehensive enterprise resource planning (ERP) software designed specifically for small and medium-sized businesses (SMBs). Among its numerous functionalities, managing prices plays a crucial role in ensuring effective financial operations. Whether dealing with internal pricing, external pricing, or maintaining document types, understanding these processes within SAP Business One is essential for maximizing efficiency and productivity.

Internal vs. External Pricing

One critical aspect of SAP Business One pricing involves determining whether to utilize internal or external pricing methods. Internal pricing refers to the process of calculating costs based on factors within the organization, such as production costs, overhead, and desired profit margins. On the other hand, external pricing considers competitors’ prices, market trends, and consumer demand to establish a competitive selling price.

By default, SAP Business One determines the appropriate pricing method based on the sales quote’s document type. However, if you wish to deactivate external pricing and rely solely on internal pricing, you must ensure that the external pricing feature is unscoped for sales quotes. Despite this configuration change, the “Request External Pricing” button might still appear in the sales quote interface, indicating that further steps are necessary to disable external pricing entirely.

Maintaining Document Types

Another important consideration regarding SAP Business One price is maintaining document types. Properly configuring document types ensures that the correct pricing method—internal or external—is applied consistently throughout the system. To achieve this, you must manage document types carefully, including defining their properties and settings appropriately.

Document Flow and User Text Definitions

Additionally, SAP Business One supports various aspects of the document flow, allowing organizations to handle invoicing, inventory management, and tax calculations efficiently. Furthermore, user text definitions enable businesses to tailor the system to their specific needs, including setting up complex tax scenarios involving multiple rates and bases.


Understanding SAP Business One prices requires familiarity with internal and external pricing methods, proper document type maintenance, and leveraging the system’s document flow capabilities. By optimizing these aspects, businesses can enhance their financial operations, improve overall efficiency, and make informed decisions based on accurate pricing information.

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